Projects
Stay on top of every moving part with Festival Pro’s built-in Projects manager — your all-in-one task tracking system for event production and planning.
Creating and Managing Projects
Organise your workflow with dedicated project folders for each area of your event.
- Create new projects for departments such as Production, Marketing, Box Office, or Logistics.
- Add, edit, or hide projects directly from the Active Projects page.
- Each project has a unique ID and associated email address to create tasks via mail.
Adding and Assigning Tasks
Keep every team member accountable with clear, trackable tasks.
- Add tasks to any project, including descriptions, priorities, and deadlines.
- Assign tasks to team members, departments, or contractors using dropdown menus.
- Edit or reassign tasks easily as priorities change.
- Create subtasks for larger projects and set individual deadlines.
Tracking Progress and Status
Get full visibility of what’s happening across your event timeline.
- Monitor task progress with live status filters such as In Progress, Waiting, Complete, or Closed.
- View task details including severity, time estimates, and submission source.
- Identify high-priority issues quickly with colour-coded indicators.
- Use quick filters at the top of the page to switch between project views.
Dashboards and Reporting
Analyse workloads and performance in real time.
- View totals per user showing assigned, open, and completed tasks.
- Track estimated versus delivered time to measure efficiency.
- Export task lists for briefings or management reports.
- Use data insights to rebalance workloads or identify bottlenecks.
Flexible Editing and Reassignment
Adapt quickly as plans evolve without losing track of work.
- Move tasks between projects or team members in seconds.
- Update deadlines and priorities as your event schedule changes.
- Mark tasks as completed or close when the task is delivered.
- Maintain an up-to-date record of every change across all projects.
Stay on top of every moving part with FestivalPro’s built-in Projects task manager—your all-in-one to-do list system for event production and planning.
Create tasks, assign them to team members, set deadlines and priorities, and track progress all from one place. Whether you’re ordering merch, planning a stage build, or managing crew logistics, FestivalPro keeps everyone accountable and in sync.
Each task has a unique ID and can be filtered by status—like in progress, waiting for response, complete, or closed—making it easy to see what’s happening across your event timeline. You can even break down big projects into subtasks, assign different team members, and set deadlines for each stage of the process. Need to reassign tasks or update deadlines?
No problem. Tasks are flexible and can be edited or moved between projects with ease. View live dashboards showing how many tasks each person has on their plate, and step in where extra support is needed. With powerful filtering and search tools, you’ll always know what’s done, what’s next, and who’s responsible—helping your team deliver a smooth and stress-free event from start to finish.
