Contractors and Crew

Festival Pro gives you all the tools you need to manage your Contractors and Crew efficiently, from onboarding and scheduling to access, communication and post event reporting. Keep your operations running smoothly with everything in one centralised platform.

CarFest

“Festival Pro has streamlined an extremely admin-heavy process for us”

I would absolutely recommend Festival Pro to other event organisers. The platform is user-friendly to not just an operations team but to sales and marketing teams too. If you give some time to really personalise it to your event needs, it will make your work-life much more straightforward!

Sophie

CarFest

Dublin Irish Festival

“Every year we keep finding new ways to use Festival Pro. it’s become a core part of how we run the festival.”

“What convinced us was the scheduling and contracting being fully connected. With other tools we were constantly making errors — wrong days, wrong fees — but Festival Pro let us build everything directly from the schedule without duplicating information.”

Alison and Doug

Dublin Irish Festival

Features

Customized Forms

Collect everything you need ahead of time from contractors

  1. Collect crew names, along with access types, catering and arrival times.
  2. Health and safety, insurance and invoices can all be uploaded into the system documents, H&S info and job specific details - all tied neatly to your contractor or crew’s profile.
  3. Handle equipment requests (forklifts, golf carts, etc).
  4. Send site inductions and secondary forms to accredited crew members

Features

Assigning Accreditation

Easily assign accreditation to your contractors and crew to control who has access to what areas.

  1. With flexible access permissions and integrated passes, your team can be where they need to be securely and efficiently.
  2. Upload photos/headshots.
  3. Save any documentation and details.

Features

Build and Break Schedules

Map out your entire build and break schedule using Festival Pro’s Production Calendar.

  1. Assign tasks to crew and contractors, allocate resources and track tasks pre-event.
  2. Organize the build and break of your entire event in advance.
  3. View an overview of the calendar per day or week and filter by different activity types.

Features

Scheduling and Task Assignment

Create detailed production schedules and assign tasks by role, venue or time.

  1. Share schedules via individual, bulk emails, downloadable PDF’s or dynamic links so every crew member knows what they’re doing and when.
  2. Drag and drop items to change times or dates.
  3. Re-use from year to year so save time on organisation.
  4. Filter via lists and mass email/SMS contractors assigned to tasks.

Features

Exporting and Bookmarking Contractor Info

Quickly export contact details, roles and shift data or create bookmarks for easy reference.

  1. Perfect for reporting, briefing and fast access to contractor lists on the go.
  2. Export all insurance, induction or liability documents in one go in the event of a problem
  3. Manage budget/quotes

Features

Meal Ticket Reporting

Easily manage and report on meals provided to contractors and crew.

  1. See meals requested by each type (Breakfast, Lunch, Dinner, Afternoon Tea)
  2. See amounts claimed and make predictions on future redemption rates
  3. Access meal allocation breakdowns by type and date to ensure everyone is fed and accounted for
  4. Charge contractors based on the meals used, allocated and/or unused.
  5. Provide a real time feed for the kitchens

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