Production

Planning and executing the build and break phases of your event is no small task, but with Festival Pro your production schedule is in safe hands. From site builds to packdowns and everything in between, manage your crew, tasks and timings all in one place.

Medicine Festival

“Festival Pro is simply the best system out there.”

“Every year I end up moving more and more of a festival’s processes onto Festival Pro because it just makes everything easier.”

Jo

Medicine Festival

Soulfest

“Festival Pro made everything so much easier.”

“Once you set the system up, you can restart year to year with a solid foundation and just tweak it.”

Bev

Soulfest

Features

Production Calendar

Festival Pro’s Drag and drop Production calendar helps you map out the entire event lifecycle - before, during and after.

  1. Add tasks, assign responsibilities and create a clear timeline for your build and break days.
  2. Expand your view to include pre and post event dates for complete planning visibility.
  3. Adjust and reschedule tasks easily using the drag and drop interface.
  4. Keep all activities visible in one central calendar view.

Features

Task Management and Assignments

Easily manage production tasks like rigging, fencing, or AV load-ins.

  1. Assign tasks to crew or contractors with clear time, location, and instruction details.
  2. Link every task to the correct team members to keep operations aligned.
  3. Provide all contractors with a live up to date schedule of activities assigned to them.
  4. Maintain a full overview of all assigned work across your event.

Features

Custom Fields for Production

Tailor your production tasks with custom fields that reflect your event’s specific needs.

  1. Add custom fields for supplier information, vehicle drop times, or contractor notes.
  2. Use flexible field types to capture any unique production data.
  3. Search and filter by custom fields and update them with ease

Features

Crew Scheduling and Communication

Ensure every crew member knows their role and task timing with clear communication tools.

  1. Assign tasks to crew members via the production calendar or list view
  2. Share live schedules via email which are always up to date
  3. Send SMS messages to staff on site during the event from your dashboard

Features

Integrated Build and Break Schedules

Link your production schedule seamlessly with related operational modules.

  1. Connect calendar items to contractors and crew
  2. Let crew know who is on a task with them within their live schedule
  3. Avoid conflicts and overlaps between contractor or crew tasks

Features

Flexible Views and Reporting

Choose how you visualise and share your production data.

  1. Switch between calendar and list views to suit your planning style.
  2. Export task lists for team briefings and daily check-ins.
  3. Generate PDF reports for site managers and suppliers.
  4. Access insights to refine processes and improve efficiency.

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