Schedules

Keep your event running like clockwork with Festival Pro’s dynamic scheduling tools. Whether you’re managing artist performance times, volunteer shifts, or production build and break schedules, everything is centralised and easy to update. Drag and drop functionality makes rearranging times a breeze, while calendar, list, and stage views give you the flexibility to present information the way you need. Share live schedules with crew, artists, or the public via secure links or embed them on your website. With real time updates, there’s no need to resend spreadsheets or worry about last minute changes - everyone sees the most current version, every time.

Soulfest

““It’s a one-stop shop if you use it right.”

“I’m excited about getting our schedule to show all our stages on mobile - the fact that it can sync with the app is really smart.”

Sophie

Soulfest

Medicine Festival

“I love how flexible and configurable Festival Pro is.”

“Once I started using Festival Pro for one thing - artist management - I realised how much more we could run through the system, from accreditation to volunteers.”

Jo

Medicine Festival

Features

Calendar Views

Visualise your entire event with flexible calendar options.

  1. Switch between day, week, and month views to plan across any timeframe.
  2. Use drag-and-drop tools to quickly adjust performance times or shifts.
  3. Apply filters or drill down by stage, location, or category.
  4. Swap calendar axes to display data in the way that makes the most sense for your team.

Features

Live view of schedules

Keep everyone up to date with live, always-synced scheduling.

  1. View and share live schedules with crew, artists or external partners
  2. Updates appear instantly as changes are made in Festival Pro
  3. Schedules are created for everyone involved in an activity. Drivers, Hotel Manager alongside Artists and Crew.
  4. Filter down your calendar to display only the information you need to see at any one time.

Features

List View

Get a clear simplified list view of all scheduled activities

  1. Display or create events and tasks in a list view
  2. Perfect for quick edits or reviewing entries
  3. Export scheduled activities alongside any other bit of profile information
  4. Quickly filter the list to see only the data you are interested in

Features

Restrict Access to Edits

Control who can modify or publish schedule changes

  1. Assign different user types to your Festival Pro users
  2. Prevent unauthorised updates or accidental changes
  3. Allow view-only access for selected roles

Features

Master Schedule

See your full event picture at a glance

  1. Combine multiple schedules - from artists to production and more - in to one global list
  2. Pulls the latest information into an easy to view and print HTML. or in json or excel
  3. Customise your global schedule report and filter by contact type

Features

Create Custom Calendars

Build purpose-built calendars for every team or activity type.

  1. Need more calendars? Easily create your own calendar for almost any use case
  2. Cusomise filters, label and colours for clarity
  3. Provide full oversight for any aspect of your event

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