Volunteer Acquisition Forms

Create and share branded volunteer application forms tailored to your event.

1. Collect everything you need up front, including availability, skills, preferences and even custom info like T-shirt sizes.
2. Forms can be shared via a public link and are easy for applicants to complete.
3. Repeat volunteers can skip the application and select their availability
4. Can pay a refundable deposit to volunteer

Volunteer Self Select Shifts

Empower your volunteers to choose their own shifts.

1. Create shift schedules and allow some shifts to be self selected.
2. Volunteers can re-edit their availability until you say so
3. Shifts selected automatically populate their schedule and yours
4. Ability to have public and private shifts

Stage & Performance Scheduling

Get your show on the road with our smooth scheduling

1. Set performance times, stage allocations, and changeovers
2. Drag, drop, and fine-tune schedules
3. Internal and public views for one source of truth
4. Shareable live schedules so changes are always visible

Compile Staff Lists

Build detailed staff lists for your entire team including roles, contact information and shift assignment, all in one place.

1. Team leaders have their own dynamic schedule
2. Volunteers can re-edit their availability until you say so
3. Drag and drop volunteers into shifts
4. View detailed information for all volunteers

Steward and Contracting Management

Manage stewards, contractors and other team members using the same streamlined workflow.

1. Assign staff or volunteers to shifts
2. Track hours assigned and hours worked
3. Volunteer and staff induction forms

Secure Logins for Team Members

1. Give volunteers, stewards and contractors secure direct links where they can upload important legal documents
2. Volunteer portal to see shifts assigned
3. Volunteers can add profile photo for badges

Shift creation and Scheduling

Create detailed shifts using the calendar or list view.

1. Import shifts into system via a spreadsheet
2. Set roles, dates, locations and the number of volunteers needed per shift
3. Clashes are flagged automatically
4. Drag and drop shifts from day to day and moving volunteers in the shift at the same time
5. Calendar or list views depending on your preference

Asset Allocations

Assign and manage assets such as radios, golf carts, tools or safety gear with ease.

1. Keep a record of who has what and where - making event-day logistics smoother, safer and more efficient.
2. Easily search for radio numbers or radio groups

Accreditation for Volunteers

Generate accreditation lists for your door staff and access control teams.

1. Volunteers are each assigned a QR code which can be imported into a Google or Apple wallet
2. Universal access ticket is used for entrance, catering and shift check in/out.
3. Volunteers can pay for ticket or can receive once they complete induction based on your workflow.
4. Lists can be created for door staff or can be scanned in

Catering and Perks

Manage volunteer catering and rewards easily

1. Allocate catering for days volunteers have shifts
2. Reward drink or food tokens based on the number of shifts
3. Easily track allocations and the number used
4. Same QR used for event entrance used for catering.